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It isn’t that long ago that your only choice in receiving a transcript was to receive a certified copy from your court reporter. You would then have to take it apart, photocopy it, pull out the scissors, and physically cut and paste the relevant portions. Although the terms “copy,” “cut,” and “paste” have survived, you probably dont use your scissors as much as you used to.
Well, its no longer “one size fits all.” Taking into account such issues as how soon you need the transcript, what hardware and software you use, and your personal style of practice, you now have numerous options as to how to receive your transcript.
Following are brief descriptions of the options currently available. This checklist will help you select which ones are most appropriate for your practice or the particular needs of the case you are working on.
This is your regular, full-sized transcript, signed by the court reporter, which is acceptable for filing with the court if the original is not available. Normal delivery time is two weeks, but it can be expedited if you need it sooner.
ASCII by E-mail
Some attorneys prefer to receive their transcript by e-mail in ASCII format. In this way, they can access it around the clock anywhere in the world, rather than depending upon the mail delivery to their office. The transcript can then be imported into a word processor or case management program from the e-mail for further editing or processing.
Gives the full text of the deposition transcript but has eight pages of data on a single sheet of paper, so it is more convenient to carry around. Available at no charge when ordered with a certified transcript.
Faxed Condensed Transcript
When a copy of the testimony is needed immediately, it cant wait till the next morning, and you do not have e-mail, a copy of the condensed transcript can be faxed to your office.
Condensed with Exhibits
Some attorneys use the condensed transcript, rather than the certified transcript, as their working copy and so find it more useful to have their copy of the exhibits attached to the condensed transcript.
The fastest way to receive a transcript, the attorney connects his laptop directly into the Court Reporters laptop and receives an unedited copy of the transcript within seconds of the words being spoken. See article on Realtime for further details.
E-transcript by E-mail
E-transcript is a new method of receiving transcripts which is superior in many ways to receiving it in ASCII format. The transcripts are encrypted (put into code) and password protected to prevent unauthorized access. An e-transcript allows an attorney to view and search a transcript and to print it out in a variety of condensed and full-sized formats.
In addition to providing access to transcripts and exhibits online, you also receive your transcripts and exhibits on CD. The CD includes transcripts in PDF format, condensed versions in PDF format, full ASCII files, and E-transcripts which include customized word search, printing, formatting options, and scanned exhibits in PDF format.