The Discovery Update – May 2014

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01May2014

The Discovery Update – May 2014

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May 2014

From the President

Did you know that one of our staff members is available 24/7 to schedule a court reporter, interpreter, or videographer or make a change for you?  Yes, that’s right.  You can schedule with us any time around the clock.  Just call 800-288-3376, and Dolores will be paged.  She’ll help you with scheduling if it’s after business hours, on a weekend, or even a holiday.

Our after-hours availability and Dolores’s dedication come from our sincere desire to help you any way we can.  We want to make scheduling as effortless as possible any time you need it done.  We tailor our availability around you, not around what’s convenient for us.

One of our clients recently wrote this: “Thank you for having the depo covered!  It was so great to be able to contact you at 8:30 p.m. last night and have you get in touch with the right people to get it covered!” L.C., Santa Monica, CA

Please call us any time.  We’re here to help!

Best regards,
Sheila Atkinson-Baker

Greatest Hits: Improving Precision in Keyword Search

By Tania Lihatsh

When performing a keyword search for relevant documents in litigation, it may seem safer to err on the side of over-tagging so that the odds of missing relevant documents are minimized. But it is often quite easy to improve precision (i.e., eliminate false hits), and from a time and cost perspective it’s well worth making the effort. This doesn’t necessarily mean that you need to come up with different search terms. Precision can be greatly improved by simply leveraging some basic Boolean search operators.  A few iterative passes through the population after some simple adjustments have been made can reduce the tagged population considerably. There are several tactics you can use.

Locate Promising Keywords to Refine

Start by running the basic keyword search and then reviewing the hit count of each individual keyword. Are there any keywords that have a much greater number of documents hit than you would have predicted? Keywords with a large number of hits are often the best places to improve precision as they are more likely to be over-inclusive, adding unnecessary and irrelevant document volume to the overall tagged total. An assessment of what got pulled in that doesn’t really belong there will inform how to refine the search to more effectively capture only what you need.
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If You Agree to Produce Excel as Native Files, Don’t Produce TIFFS

By Joshua Gilliland, Esq.

Judge Paul Cherry wrote a masterful opinion involving an EEOC motion to compel production of agreed upon production formats. The case is an excellent example of the issues very alive over the form of production, understanding technology, educating the Court with expert affidavits, and the value of the meet and confers.

The EECO requested in writing that ESI be produced as TIFFs with Concordance Load Files (strangely referenced as near-native) and spreadsheets/databases in native format. The Defendants agreed to the production formats. EEOC v. SVT, LLC, 2014 U.S. Dist. LEXIS 50114, 3-4 (N.D. Ind. Apr. 10, 2014).

Read Full Article

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GREATEST HITS: IMPROVING PRECISION IN KEYWORD SEARCH

IF YOU AGREE TO PRODUCE EXCEL AS NATIVE FILES, DON’T PRODUCE TIFFS

THE IMPACT OF INFORMATION GOVERNANCE TRENDS ON E-DISCOVERY PRACTICES IN 2014

SMILE (FOR CREDIBILITY AND AFFECT)

WHAT YOU MIGHT HAVE MISSED

Leveraging Cloud-Based Delivery Capabilities for DIY E-Discovery

Advice for Lawyers New to the iPad

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The Impact of Information Governance Trends on E-Discovery Practices in 2014
Read it »
Smile (For Credibility and Affect)
Read it »
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Ax These Terms from Your Legal Writing
Read them
Clean Up Hard Returns From the Text of Scanned PDF Docs
Learn how
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