Customizing Your Condensed Transcripts

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11Dec2013

Customizing Your Condensed Transcripts

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To assist you in familiarizing yourself with the features of e-transcript, following is a guide to use of the program.

  1. The e-transcript is set up for delivery over the Internet. It can also be sent by mail with the paper copy of the transcript.
  2. The file is virus protected. If there is anything added to the file by the time you go to open it, the file will not open. When you open the file, a screen will come up saying “This transcript envelope has passed the internal security check”. This is telling you that the file is the same as when it was created and it is safe to open.
  3. The file is encrypted–put into code. This is a security provision which makes it more difficult for someone else to intercept and read the file.
  4. Searching There are four basic options for searching:
    • At the top of the transcript there is a Find button. Click on that button and you can then enter one or more words. (You can also do CTRL-F or go to Edit pulldown menu.) It will then move to and highlight any place in the transcript where any of the words appear. The words do not have to be next to each other in the transcript, they can appear by themselves. For example, if you entered “car wreck”, it will move to each time the word “car” or the word “wreck” appears. To find the next time the word “car” or “wreck” appears, you can click on the Next button (or F3). Earlier instances of the word can be found by using the Prev button (or SHIFT F3). (Note: small common words such as “the” and “of” are not part of the word index and cannot be searched for.)
    • You can scroll through the word index at the side of the transcript. When you see the word you want to find, just click on it and the transcript will move to that word. You can then use the Next and Prev buttons like before.
    • Instead of clicking on the word in the word index, you can click on the page and line number. For example, if you know that the part of the transcript you want is near the end of the transcript, you would click on a page and line number that is near the end of the transcript rather than moving through all of them from the beginning. This is particularly useful when a word is used numerous times in the transcript. For example, in the demo transcript you have, the word “neck” appears 34 times, and you might not want to read through all of them when you can just go directly to the place you are looking for.
    • Let’s say you are reading the transcript and you see a word and want to find out where else that word is used in the transcript. You can right-click on that word and it will be highlighted. The Index will also move to that point. You can then use the Prev and Next buttons or click on the page numbers in the index to move to other points in the transcript where that word is used.
  5. Copying Part of the Transcript to Another Document It is very easy copy part of a transcript from e-transcript into a Word Perfect or other document. To do this simply highlight the portion of the transcript that you are interested in by holding down the left button on the mouse and moving the cursor to a new position. You can then click on the Copy button (or use CTRL-C or the Edit pulldown menu). Then go to the document you want to paste this section into and do CTRL-V to paste it into the new document. Only the text copies over, not the line numbers. If you want to copy the page and line numbers, as well as the text, go to View, General Options, and select the Clipboard Copying box.It is impossible to delete anything from the e-transcript, you can only copy from it, so you do not have to worry about accidentally deleting something. Once it is in the new document, it can be edited. (Hint: to get the transcript in Word Perfect or another word processing program to look like the original, use the Courier font.)
  6. Creating an ASCII To create an ASCII from an e-transcript, go to the File menu and select Save As and resave the file in your choice of ASCII formats.
  7. Moving around in the Word Index You can move around in the word index by using the scroll bar or by typing a word.
  8. Opening/Closing the Word Index You can open or close the word index by clicking on the Index and Text buttons.
  9. Bolding Questions or Answers To make the questions and/or the answers appear in bold face, go to the View pulldown menu and select General Options.
  10. Changing the Width of the Index or Transcript Windows. The width of these can be changed by dragging the bar which separates them.
  11. Printing Condensed or Full-Sized Transcript To print all or part of the transcript, first select Transcript Print Preview on the File menu. Click on Setup and you can then select exactly how you want it printed–what type of condensed you want, different margins for different types of binding, where you want your note column, how many columns you want your word index to have, etc. Then select Print Transcript and tell it which pages you want printed.

To print using the default settings, simply open the file and click on the Print button. You can also select Print Transcript or Print Word Index from the File menu.

But the product also contains many ways to customize your condensed transcript. Here is how to go about doing that:

  • Open up the E-transcript.
  • Click on File in the upper left corner, then Transcript Print Preview.
  • Click the Setup button at the top of the screen. A dialog box with four tabs appears:

Page Tab – Lets you select the margins, page number and header/footer settings. You can choose from preset margins designed for faxing, binding or stapling the transcript, or you can set your own.

Border Tab – Contains several options for styles of page borders.

Layout Tab – Here you select how many transcript pages you want to print on each condensed page (from 1 to 16), what type of space you want for writing notes (if any) and whether you want the transcript’s cover page to be printed full size. You can also click on a box to print the word index or to include time stamps.

Text Tab – Here you can designate the font you want to use and whether you want the questions and/or answers to be in bold.

Select the options you want, click Okay and you are ready to print.

You can also customize the margins, font and number of columns in the Word Index by going to File, Word Index Preview and then clicking on the Setup button.

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